Orders can combine multiple tree varieties, sizes and grades with stands, netting, installation and other services.
Stockeld Park
A bespoke internal platform bringing customer management, orders, inventory, yard preparation, multi-location delivery, payments and documents into one operational workflow.
Stockeld Park is a Grade I listed country house and estate between Wetherby and Harrogate in North Yorkshire, covering approximately 2,000 acres.
Its Christmas tree operation involves considerably more than taking an order. Office and yard teams need to coordinate customer enquiries, forecast demand, confirmed orders, tree availability, preparation, payments, collections, deliveries, couriers and pallets.
Askew Brook designed and developed a secure internal platform around that full operational journey. It also brings historic customer and order data into the new workflow, retaining legacy references while giving staff a clearer system for future seasons.
Orders can combine multiple tree varieties, sizes and grades with stands, netting, installation and other services.
Forecast demand needs to reserve likely stock before confirmed orders commit it.
Collection dates, delivery dates and the date a tree needs preparing are distinct operational milestones.
One commercial order may need specific quantities delivered to several different locations.
Courier pallets must be planned, checked against the order and tracked through handover.
Payment and approved credit arrangements must be clear before trees leave the yard.
Reusable contact, delivery, billing and payment details make order entry practical, while order-level snapshots keep historic records accurate when customer details later change.
Forecasts reserve likely demand before an order is confirmed. Confirmed orders then commit the relevant stock, giving teams earlier visibility of pressure on particular varieties and sizes.
Stock is organised by variety, height and grade with its own price and quantity. Reserved, committed and available figures are calculated automatically, with controls against over-allocation.
Inventory changes use append-only adjustments rather than silently replacing figures, preserving a clear operational history of how stock positions changed.
Specific quantities from one order can be assigned to several destinations, keeping a direct link between what the customer ordered, where each tree is going and how it must be prepared.
Separate yard collection and customer delivery dates help the yard plan when an order actually needs to be ready rather than relying only on its final destination date.
Staff can plan pallets, record their actual contents and manage preparation and handover stages. The system warns when pallet quantities do not match the original order.
Bank transfer, cash and card receipts feed into payment totals and status. Unpaid fulfilment is blocked unless the customer has an approved credit-account arrangement.
Branded quotes, invoices, delivery notes and yard sheets are generated securely. Changes to confirmed orders are tracked so yard staff can see and acknowledge amendments.
Office, yard and administration teams see relevant worklists for upcoming orders, payment holds, inventory risks, current yard activity, collections and deliveries.
Migration tooling was developed to support approximately 700 customers, 3,800 historic orders, 10,500 order lines and the existing product catalogue while retaining legacy identifiers.
The platform is built with Laravel 13, PHP 8.3, Filament 5, MySQL, Tailwind CSS and Vite, with an administration interface branded and structured for Stockeld Park’s operation.
Customers, orders, stock, payments, documents and fulfilment sit within one system used by the teams responsible for the work.
Forecast reservations make likely pressure on tree varieties and sizes visible before those orders are confirmed.
Availability controls reduce the risk of overselling, while payment and credit checks protect collection and courier handover.
Multi-location allocation and pallet planning make orders with several destinations manageable without losing the link back to the original quantities.
Append-only stock changes, order amendments, payment records, documents and retained legacy references provide a stronger operational trail.
Office, yard and administration staff can focus on the work and exceptions relevant to their responsibilities.
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